Nominating Committee

Every year the Big Mac Band Boosters elect a new Executive Board. As members of the Nominating Committee, we are reaching out to band booster parents to encourage you to consider serving on our Executive Board for the 2023/2024 school year.

Any member who is in good standing and meets the requirements may be nominated. A Big Mac Band Booster member may have a student in the band or any of the auxiliary teams.

The slate of candidates will be presented at the April 2023 meeting and voting will take place at the May 2023 meeting.

Requirements for nominations/serving on the Executive Board:

1. All officers, board members, and committee chairpersons must be a member in good standing of the Big Mac Band Boosters organization.
2. Attended at least 40% of the band booster monthly meetings for this school year beginning with June 2022 and inclusive of April 2023.
3. Only one family member may serve as an officer at any given time.
4. The consent of each candidate for office must be obtained before his or her name is placed in nomination.

Your involvement is vital in keeping our band booster organization active and supporting our high school band. We will be reaching out individually to members to encourage your participation.

If you are interested and a member in good standing, you can send your full name, phone number, email address, and the position(s) you are interested in to the email listed below. You will find the description of each of the Executive Board positions copied from our Bylaws below.

If you have any questions, please don’t hesitate to contact us. Please direct all inquiries to: [email protected]

Duties Of The Officers

A. President

1. To preside at the meetings of the BIG MAC BAND BOOSTERS and the
   Executive Board.
2. Member ex-officio (non- voting member) of all committees except
   nomination.
3. Develops the agendas for meetings.
4. Seeks volunteers for committees.
5. Appoints the chairperson of committees in consultation with other officers.
6. Prepares the June newsletter.
7. Ensures matters of the organization, including committee functioning,
   orientations, and meeting preparations are handled properly.
8. Monitors financial planning and reporting.
9. Signature authority.

B. Vice President

1. To assist the President and to perform the duties of the President’s office in
   the latter’s absence or inability to serve.
2. Is the Chairperson of the Bylaws Committee.
3. Assumes office of President should that office becomes vacant during the
   school year.
4. Signature authority.
5. Performs other duties as assigned.

C. Secretary

1. To record the minutes of the BIG MAC BAND BOOSTERS.
2. Maintain booster meeting attendance records.
3. Ensure minutes are available in a timely manner after each meeting.
4. Provide copies of the prior meeting’s minutes for the next regularly
   scheduled booster meeting.
5. Conduct such correspondence as may be requested by the President or the
   Executive Board.
6. Signature authority.
7. Performs other duties as assigned.

D. Treasurer

1. Manages the finances of the organization as outlined in Article 7.
2. Ensures appropriate financial records are maintained in accordance with
   section 501(c)(3) tax exempt organization guidelines of state and federal tax
   codes.
3. Regularly reports to the executive board on key financial events, trends,
   concerns, and assessment of fiscal health.
4. Prepares and provides the treasury report for regularly scheduled booster
   meetings.
5. Prepares the school district’s fundraising form for review and submission.
6. Shall work with Ways and Means regarding plans for financial activities for
   the organization.
7. Shall provide copies of receipts, deposits, and financial statements to the
   Finance and Auditing Committee at the end of each month.
8. Prepares and deposits monies.
9. Ensures no checks are pre-signed or signed with blank line items.
10. Performs other duties as assigned.
11. President and Treasurer prepares and presents the annual budget at the March
    meeting.